The consultation with your DJ….why it is important

All professional mobile DJ’s should be willing to meet with you and offer you a free, no obligation, consultation, prior to you hiring them.  In this blog, we’re going to talk about why the consultation is important in selecting the right DJ, and what you can do if having a consultation with your perspective DJ isn’t possible because you live out of town.

It is very important that you meet with any vendor you are considering hiring, especially for your wedding. If you’re planning a school dance, prom, or other event, it’s still important you meet the DJ ahead of time. The reason it is so important is because the consultation is a chance to see if “we” (meaning “us”, the DJ service, and “you”, the potential client) are a good match. .It’s important to meet so that we can meet you, see what you are looking for, talk about your event, and see if we are the best DJ service for you. It also gives you the chance to meet us, ask us questions, find out more about our services, and talk about customizing your event. When you are hiring a DJ, especially for your wedding, you’re developing a relationship with that person. You are trusting that person with the biggest day of your life, so it’s really important that you meet them ahead of time so that you can see if you can have a business relationship with them, if they are going to meet your needs, and if you feel comfortable with them and their services.

When I schedule a consultation, I usually set up a date / time / location when it’s convenient for the client. Sometimes we will meet at Starbucks and have a cup of coffee while we talk about their event, other times we may meet a restaurant, or if it’s a school dance, I will go to the school and meet with the committee who is putting on the dance. I usually send them a copy of our contract ahead of time so they can have a chance to read it before the consultation so that I can answer any questions they may have. Typically, when we meet, the first thing I like to ask my potential clients is how they met. I love to hear the story of how they met, fell in love, and how they got to this point in their lives. Next, we go over our basic outline of wedding receptions (and their ceremony, if they are wanting us for their ceremony), and we talk about their preferences. I usually bring a couple copies of our contract for them, but I don’t “pressure” them into signing on the spot. I do have some clients who like to go ahead and sign the contract, pay the retainer fee, and seal the deal at that point. Other times I have brides and grooms who want to take some time, review everything we talked about, and then get back with me in a few days, which is okay to do as well. It’s really all about you feeling comfortable with who you hire, and if you want to take some time, talk it over with your fiance (or maybe your parents), please feel free to do that.

Let’s say we have a consultation and it’s going to be a few weeks, a month, or more before you’ll be able to make a decision (which does happen, especially if your wedding is 6 or more months away.) A common question I get is “Can you still hold the date without a signed contract or retainer fee?” I’m not sure of other DJ services’ policy regarding this, but at SN DJ Entertainment, we can place your date as a “pending reservation” and we will hold it without a contract or retainer fee up until we get another inquiry for that date. For example, let’s say you contacted us, we had our consultation, but you aren’t ready to “commit” just yet (for whatever reason). We would simply put you down as a “pending” reservation. Let’s say a few weeks later we get a call from a potential client about that same date. At that point, before we would ever schedule a consultation with the other potential client, we would come back to you and give you a chance to confirm the date by signing the contract and paying your retainer since you inquired first. If you decide to go ahead and book, we would tell the other client the date is no longer available. But with “pending” reservations, we wouldn’t let the date slip by you without giving you a chance to confirm first.

Now, let’s talk about “destination” weddings. Let’s say you live away from the Gulf Coast, but are getting married here. Since you live far away, most (if not all) of your planning will have to be done from your home. Maybe you won’t be in this area until the week of your wedding. The good news is, this is 2013 and planning a wedding from another state isn’t what it used to be. We have email, we have Skype, and most people have free long distance on their phones, so technology is really in your favor if that’s the case. You can still schedule a phone consultation or Skype consultation with your DJ. It may not be the same as an in-person consultation, but you can still talk to them and see if they are the right DJ service for you. (But, if all possible, I would recommend you making a trip here several months before your wedding so you can have a consultation with the DJ and other vendors.)

The one thing to remember is when you meet with a DJ, make sure you are comfortable with them. Make sure the person you meet with is the person who will perform at your wedding or event. Remember, if it doesn’t feel right, usually it isn’t.

If you have any questions at all for me, please feel free to email me anytime at

See you in the next blog!

Stacey Noles is a profesional mobile DJ in the Pensacola, Florida market. Please visit his company website at



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